Invoice Generation

Chronoid can turn your tracked time directly into invoices. No need to manually calculate hours or switch to a separate invoicing tool — everything is built in.

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Configure Invoice Settings

Before creating your first invoice, set up your billing details:

Sender Information

Your business or personal details that appear on every invoice:

• Name or company name
• Address
• Email and phone number

Client Information

Details for the person or company you're billing:

• Client name or company
• Client address
• Contact information

Billing Defaults

• Hourly rate — Your default rate per hour
• Currency — Choose from USD, EUR, GBP, CAD, AUD, JPY, CHF, or SGD
• Payment terms — Number of days until payment is due (e.g., Net 30)

These defaults are pre-filled on every new invoice. You can override them per invoice if needed.

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Create an Invoice

1. Navigate to the Invoices section
2. Click Create Invoice
3. Chronoid auto-generates:
   • Invoice number — Sequential numbering (e.g., INV-001, INV-002)
   • Issue date — Today's date
   • Due date — Calculated from your payment terms

Review and adjust any fields before adding line items.

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Load Billable Hours

Pull tracked time directly into your invoice:

1. Click Load Billable Hours
2. Select a date range — Choose the billing period
3. Filter by project — Include only relevant projects
4. Chronoid calculates total hours and amounts automatically

Each loaded entry becomes a line item on the invoice with the project name, hours worked, rate, and calculated amount.

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Manage Line Items

After loading hours, you can fine-tune the invoice:

• Add items — Click Add Line Item to include fixed-fee items, expenses, or adjustments
• Edit items — Click any line item to change the description, hours, rate, or amount
• Delete items — Remove line items you don't want to include
• Auto-calculation — Amounts update automatically when you change hours or rates

The invoice total updates in real time as you make changes.

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Payment Instructions

Add free-text payment instructions at the bottom of your invoice:

• Bank account details
• PayPal or payment link
• Wire transfer information
• Any other payment notes

This text appears on the exported PDF below the line items.

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Export to PDF

When your invoice is ready:

1. Click Export to PDF
2. Choose a save location
3. Chronoid generates a formatted PDF with all your invoice details

The PDF includes your sender info, client info, line items with calculations, totals, and payment instructions — ready to send to your client.

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Tips

• Set up billing defaults first — This saves time on every invoice
• Use project-based filtering — Load hours for one client's projects at a time
• Review before exporting — Double-check hours and rates before generating the PDF
• Keep invoice numbers sequential — Chronoid handles this automatically, but avoid manually changing numbers unless necessary

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For help, email support@chronoid.app